Recurring Invoice Generator
Rent, retainers, tuition, maintenance contracts, subscriptions — some invoices are the same every cycle, and re-typing them is pure waste. Mark any invoice as recurring here and a fresh draft, with the next number in sequence and the right dates, is prepared for you each cycle. The honest part: nothing is ever sent or charged automatically — you stay the sender of every invoice.
How recurring billing works here
Create the invoice once — client, lines, tax, terms — then switch on recurring and choose the rhythm: weekly, monthly, quarterly or yearly, with a custom interval when the rhythm is unusual (every 2 weeks, every 3 months, every 6 weeks of a school term). Set the next issue date and the template does the rest: when you open the app on or after that date, the new draft exists, numbered from your sequence, dated for the new period, with the next date already advanced. If you were away and several cycles passed, up to twelve missed drafts are prepared so the sequence never has a hole.
Each generated draft is an ordinary invoice: edit it (this month had two extra call-outs), record payments against it, pause the template when the work pauses and resume it when work restarts, or cancel the series entirely. The recurring list shows every template with its frequency and next issue date, so the month’s expected billing is visible at a glance.
Why drafts, not auto-send?
Because amounts change, clients change, and an invoice sent unseen is a liability: the month you were on holiday, the cycle after the client cancelled, the period the price went up. Server-side auto-billing also needs your clients’ payment details and a merchant account — a different product with different risks. This generator runs entirely in your browser, so its truthful model is: the paperwork is prepared automatically; the sending stays a deliberate human act. In practice the draft workflow takes under a minute per cycle — open, glance, adjust if needed, send — and it catches the errors auto-send would have mailed.
For genuinely hands-off subscriptions, pair the drafts with standing payment arrangements on the client’s side (a recurring bank transfer referencing the invoice series) and record each arrival in the payments ledger; the invoice status then flips to paid on its own arithmetic, and your dashboard shows the subscription book’s health — collected, outstanding and overdue per currency — without a billing platform’s monthly fee.
Good recurring-invoice hygiene
Name the period on the invoice itself ("March retainer", "Q3 maintenance") using the document-title or notes field, so clients can match invoices to periods without asking. Keep price reviews explicit: when the rate changes, edit the template and note the change on the first new invoice — never let a silent increase be the way a client learns about it. And reconcile quarterly: the recurring list against active contracts, the aging report against what actually arrived. Recurring revenue feels automatic right up to the month a zombie template bills a departed client; the review habit is the difference.
Put it into practice — your first invoice takes two minutes
The generator saves your business details and clients in your own browser, tracks what has been paid, and produces a polished PDF with your branding. No sign-up, no watermark, no per-invoice fees.
Open the free invoice generatorFrequently asked questions
Are recurring invoices sent automatically?
No — deliberately. Drafts are generated automatically when you open the app on or after the issue date; you review and send each one yourself. The app runs in your browser and never emails or charges anyone on its own, and the recurring screens say so plainly.
Can I set an invoice to repeat every 2 or 3 months?
Yes. Alongside weekly, monthly, quarterly and yearly frequencies there is a custom interval — every N of the chosen period, from 1 to 36 — so fortnightly retainers and six-weekly cycles are covered.
What happens if I don’t open the app for two months?
The missed cycles are generated when you next open it (up to twelve), each with its own number and period dates, so your sequence and the client’s records stay complete. You can then send, edit or delete each draft as appropriate.
Can I pause a recurring invoice?
Yes — every template has an active switch. Pause it when the engagement pauses; no drafts are generated while it is off, and resuming picks up from the next issue date you set.